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Friday 6 January 2017

Data protection request

The Data Protection Act (1998) allows an individual (the data subject) to request information about themselves held by an organisation. The information requested can be held in paper or electronic records and does not need to be accessed via a filing system. Such a request is known as a data subject access request.

As a data subject you have the right:

• to be provided with information about your data and its processing
• to inspect data held about you
• to prevent processing of your personal data, if the processing could cause distress
• to have inaccurate data erased or destroyed
• to be provided with a copy of your personal data in a permanent form
• to sue for compensation from data controllers who are in breach of the Act

At the National Records of Scotland, we have a duty, if requested, to provide data subjects with a permanent copy of any data held about them within 40 days. If the data we provide is shown to be inaccurate, we must take steps to rectify it immediately.

If you would like to make a data subject access request, please print out and fill in the subject access request form - Acrobat PDF, 30KB, new window and send it to:

The Data Protection Officer
The National Records of Scotland
West Register House
Charlotte Square


You can use the above contact details if you have any queries about data protection. The NAS Data Protection Policy and data protection principles to which the NAS endeavours to adhere are available in the record keeping section of our website.
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Page last updated: Thursday 1 March 2012

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