Coronavirus (COVID-19): school age childcare services guidance

Overview

Who this is for

This non-statutory guidance applies to all providers of Care Inspectorate registered school age childcare services in all sectors – local authority, private and third sectors. This includes breakfast clubs, after-school care and holiday care.

Background

We know there are challenges in delivering services in the evolving COVID-19 situation in Scotland, including school age childcare. Our focus must be on supporting children to form a secure and emotionally resilient attachment base as they grow and develop. Nurturing and attached relationships are essential to creating the conditions for all children to flourish.

All children have a right to play, to learn and to access experiences that meet their physical, social, emotional and cultural needs, and they have a right to associate with their peers. In line with Scotland's commitment to Getting It Right For Every Child, children also have the right to the best possible health, with their best interests a top priority in all decisions and actions that affect them. Adults, of course, also have fundamental rights in relation to their health and wellbeing.

These important rights and considerations have all been factored into the development of a framework delivering school age childcare services.

The vaccination of adults has changed the relative rates of transmission and evidence suggests that younger children remain at lower risk of clinical disease from COVID-19 than are older children and adults. There is no evidence of any difference in the risk of severe COVID-19 among pre-school, primary and secondary school teachers, relative to other adults of a similar age. 

However, as the First Minister has said, we currently face a renewed and severe challenge resulting from the emergence of the new Omicron variant, which is more transmissible and spreads faster than previous variants. Due to this, SAC settings must place very high priority on reinforcing all of mitigations set out in this guidance, and ensuring all staff are aware of their own responsibilities in applying it. This is particularly important in relation to any areas of the guidance which have changed (see below). Given the evidence of risk, the First Minister’s statement on 10 December also highlighted the importance of minimising unnecessary contacts, especially in crowded places, and to consider deferring events such as staff parties. This is aligned with recent Public Health Scotland (PHS) advice. 

Within the context of the Omicron variant, the Advisory Sub-group on Education and Children’s Issues and senior clinicians have provided advice on the changes in this guidance based upon the latest clinical and public health assessment of the situation and a four harms assessment. Following that advice, Ministers decided that strengthening mitigations at this stage is important and necessary as part of a society-wide drive to minimise transmission.

This guidance provides principles to help you make decisions that are based on the best available evidence to help you operate in this evolving context. It will not provide the specific answer to every circumstance which may arise, but it will provide the basis upon which you can use your professional judgement to make a decision

If the circumstances of the epidemic in Scotland change, further changes to public health measures may be required and will be clearly notified to the sector. The Scottish Government will engage with sector representatives to ensure that any immediate changes are communicated to the sector as quickly as possible.

Please be aware however, that public health advice will evolve over time and you should regularly check online to make sure you are working to the most recent version of this guidance. 

Version 19 of the guidance published on 17 February 2022 allows primary school teachers and senior school staff to visit ELC settings as part of the transitioning process. Considerations for school visits by children and young people entering P1 or S1 should be risk assessed and built into the relevant decisions when undertaking transition planning.

Version 18 of the guidance was published on 10 January 2022. This version included:

• a revised approach to self-isolation for high risk contacts from 6 January 2022 taking account of the latest advice and progress with the booster programme
• the addition of a new section on vaccination
• update to the self-isolation exemption for public services as this only applies to those people who were isolating before 6 January 2022, given the changes to the self-isolation policy
• the section on testing has been revised to reflect the latest advice; and
• an addition to the section on cleaning practices covering sand

Version 17 of the guidance was published on 23 December 2021. It contained a new section on the self-isolation exemption for essential public services.

Version 16 of the guidance was published on 17 December 2021. In light of the Omicron variant settings are encouraged to apply this guidance as soon as it is feasible to do so.

This version reflects changes to the wording of previous guidance to reinforce:

• Actions to minimise child to child and staff to staff contact through the use of groupings in indoor spaces, wherever that is possible. The general approach should be to minimise the size of groups as far as possible and limit movement between groups unless that is absolutely necessary. Managers or Head Teachers are best placed to judge how these should be applied within their settings;
• Visits to settings by parents: ‘virtual’ visits should be the norm for meetings with parents. However, where it may be in the best interests of children for a parent or carer to attend in person, this should be considered on a case by case basis.
• Visits to settings by specialist staff: visits for specialist staff will continue to be allowed but staff should follow the guidance on testing and ensure that they follow all the infection prevention and control measures set out in this guidance. 
• Movement of staff across settings. Peripatetic or agency staff can still be used but staff and managers are strongly encouraged to minimise working across settings wherever possible, particularly if there is an outbreak in one.

In addition, we updated the following sections to reflect the latest advice:

• Latest advice for those on the highest risk list,

• Ventilation: the section has been reviewed and is aligned to that in the COVID-19 guidance for schools. Local authorities should re-assess their current arrangements to ensure they have enough devices to allow every learning, teaching and play space to be assessed for a minimum of one full day per week under normal occupancy,
• Setting out the new position on self isolation (as of 10 December) whereby children of all ages will be required to self-isolate if they are a household contact of a positive case,
• Updated guidance on day visits to encourage settings to exercise caution about arranging visits at this time,
• Updated text on asymptomatic testing, specifically the processes to be followed when distributing test kits.

This guidance aims to support the school age childcare sector. Due to the age of children attending school age childcare settings, the guidance incorporates elements of ELC guidance in addition to relevant aspects of schools guidance.

This guidance supersedes all previous guidance. For childminders who offer school age childcare they should also refer to COVID-19: Childminder Services Guidance. For services who provide both early learning and childcare and school age childcare they should also refer to the Coronavirus (COVID-19): early learning and childcare (ELC) services. Where the guidance applies to only one of these services types, this is identified in the text. Users should ensure that they refer to the guidance that is appropriate both for their setting and for the age range of children in their care.

The guidance has been developed by the Scottish Government with key partners supporting the Education Recovery Group, including local authorities, trade unions, Care Inspectorate, Education Scotland and representatives of school age childcare providers and in collaboration with Public Health Scotland (PHS). It has been informed by judgements based on the scientific and public health advice available at the time of writing.

This guidance is based on a set of principles for all services across Scotland that recognises that safeguarding the wider health and wellbeing of the child, and adults who work with them, must be central to delivering services. This guidance is based on ongoing evidence and advice provided by the Coronavirus (COVID-19): Advisory Sub-Group on Education and Children’s Issues.

The core public health measures that underpin current operation of services are:

• enhanced hygiene and cleaning practices
• access to fresh air by maximising the use of outdoor spaces and effective ventilation
• strict adherence to self-isolation for those who have symptoms, and to other Test and Protect measures for all
• strict adherence to physical distancing between adults, including parents at drop-off and pick-up times, and
• supportive use of face coverings
• effective ventilation

The aims of this guidance are to:

Provide clear expectations with regard to practical approaches to a safe provision of school age childcare settings.

Where this guidance states that providers:

• “must” do something, there is an expectation that it is done without exception;
• “should” do something, this is strongly advised;
• “may” or “may wish” to do something, this is optional

Where this guidance refers to parents, this includes carers or family members who may be involved with children attending the settings.

This guidance is not exhaustive, and providers will continue to operate within the relevant legal and regulatory frameworks to ensure the health and wellbeing of staff and of children and parents while they are using their service. Measures put in place within the setting to comply with this guidance must not contravene health and safety legislation, for example, not leaving fire doors ajar to increase ventilation.

Nothing in this guidance affects the legal obligations of providers with regard to health and safety and public health advice. Providers must continue to adhere to all such duties when implementing this guidance. Under the Coronavirus Act 2020, they must have regard to any advice relating to coronavirus from the Chief Medical Officer for Scotland. 

This guidance should be read alongside:

• COVID-19: Scotland's Strategic Framework
• Health Protection Scotland non-healthcare settings guidance: this contains information on health protection and infection prevention and control issues including cleaning, hygiene measures, what to do if someone falls ill, laundry considerations and waste management.
• Coronavirus (COVID-19): guidance on reducing the risks in schools this is non-statutory guidance for local authorities and schools. This may be relevant to those services using school premises. 
• Infection Prevention and Control in Childcare Settings (Daycare and Childminding Settings)
• NHS inform – COVID-19
• NHS Inform - COVID-19 highest risk (previously called shielding)
• Health and Social Care Standards
• Test and Protect Guidance
• Coronavirus (Scotland) Act 2020
• Playwork Principles
• Setting the table: nutritional guidance and food standards for early years providers in Scotland.
• Guidance on individual risk assessments
• Out to Play: practical guidance for creating outdoor play experiences in early learning and childcare.